Questions your wedding MC should be asking you
So many questions!
When you hear about couples who were unhappy with one of their wedding suppliers, the problem can usually be traced back to communication problems. Communication problems can often be solved by asking questions (and, naturally, listening too).
Unless you’ve got a wedding planner, you’re going to speak to a lot of vendors – and you’ll have a lot of questions for them.
You don’t know what you don’t know
But the thing about planning a wedding is, unless you’ve done it before, you don’t know what you don’t know.
You might not know how to ‘brief’ your wedding vendors. What information do they need from you? There may be something they take for granted, which may not have crossed your mind at all. Or vice versa. There is so much room for assumptions, which means there is so much room for error.
On the other hand, your wedding suppliers have (or should have) a lot of experience; they’re in a great position to really help you shape (or shake) things up. To my mind, they should be asking questions and lots of them, too.
Certainly, when you appoint me your MC, there are a bunch of questions I like to ask. It helps me to get on the same page as my client regarding the details. And when it comes to a wedding reception, detail is everything.
So, what questions should your wedding MC be asking you?
I begin my process from the first time we speak on the telephone.
My initial questions are all about you and your partner. I don’t make assumptions. I ask. ‘How did you meet?’; ‘When?’; ‘Did you propose or did they? How?’
I love hearing people’s love stories. And it’s just a really nice way to break the ice.
My following questions are all about your wedding: date, ceremony, venue, number of guests, size of the wedding party.
I once wasn’t given a vital piece of information that dinner was a self-service buffet. Now, I always ask.
‘What kind of entertainment are you having?’ This helps me understand the scope of your event. Emceeing a wedding for 300 people with 40 live performers is a little bit different from emceeing a wedding for 70 people and a Spotify playlist.
‘How do you want the wedding to feel?’
This helps us understand if we’re a good fit for each other. I think it’s important that we click – it’s much more than a business transaction. Your MC is such a big part of your day, so I think you also should feel the same.
Once I’ve got your start and end time and other details, I can provide you with a quote.
I encourage a face-to-face meeting with you and your partner after this. It’s very informal. No sales pitch, just a coffee (or a wine), so we can all get to know each other more, at a time and place that’s convenient.
At this meeting, I’ll usually ask you a bit more about you both as a couple, your family, your heritage, your bridal party.
I’ll take you through my process, and will tell you a bit more about how I work.
I’ll also show you my run sheet template. It’s a terrific tool I’ve refined over the years and it covers all the major (and minor) points at various times, for all kinds of weddings.
Going through the run sheet together always raises a bunch more questions. And what usually ensues is good healthy conversation between you and your lover about your preferences.
At this point, I would normally encourage you both to go home and have a think about the questions I’ve raised and work out what you want as a couple.
If you book with me
When you book with me, I send through a couple of online questionnaires. They’re extremely easy to complete. They help me to do my preparation work and help me bring a more personal touch to your night.
I also ask you for the contact details of your other service providers. I touch base with them beforehand, ask them how I can assist them on the night, and make sure we’re all on the same page.
‘Does the venue supply the microphone, amp and lectern?’ I also ask the venue if there are any rules I should inform the guests of (for example, are drinks allowed on the dance floor?)
I will then send you a draft run sheet, based on what we’ve discussed. There’s normally a few more questions regarding outstanding logistics. But at this point, the questions should start to peter out.
When we have all the details buttoned down, you then ‘sign off’ on the run sheet. Then we’re ready to go. I will share this with your other vendors.
In the lead up to your special day, you’ll speak with more people, read more articles, ask me more questions, and change your mind often. And that’s perfectly fine. Your run sheet doesn’t get locked down until the day before your wedding.
The bottom line
It may seem like a lot of questions. But asking you all the questions during the planning phase, gives me a better chance of delivering what you want. Rest assured that all the detail is in hand. And you can do what you’re supposed to do at your wedding – focus on having the best time of your life.